HiveBots
Assistant
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Every Listing. Every Vendor. Every Answer.

An AI assistant trained on your agency documents, templates and workflows. Ask in plain English. Get grounded answers fast.
The problem

Your agency has the answers. Your team still has to hunt for them.

Listings, templates and notes are everywhere Property details, scripts, vendor notes, rental files and policies are scattered across tools.
Generic AI doesn't know your agency Generic AI cannot answer from your real listings, processes, templates or client history.
Senior agents repeat the same answers Your best people still get pulled into the same appraisal, buyer, vendor and process questions.
The solution

A specialist assistant for every agency role.

Each role gets its own assistant, tools and knowledge. Sales, property management, admin, marketing and principals all work differently.

Grounded in your agency files

Search runs as the signed-in user. Answers cite sources from the files and systems they can access.

Your listings. Your files. Your access rules. Cited.
Streaming chat with agency tools Search, retrieve and answer across listings, calendars, inboxes and files.
One assistant per role Agents, property managers, admin, marketing and principals. New assistants in hours.
Generates real agency documents Drafts appraisals, vendor updates, buyer replies, open home summaries and reports.
Inside your Azure tenant Hosted in your Azure tenant with Entra ID.
What changes on Monday

What changes in the agency this week.

Faster follow-up. Cleaner handovers. Less repeated admin.

Prepare an appraisal pack in five minutes Pull property notes, comparable context, seller goals and your presentation template. Draft. Review. Send.
Answer buyer enquiries without digging Search listing notes, inspection details and previous conversations. Draft a clear reply.
Walk into vendor meetings prepared See campaign activity, buyer feedback, objections and next steps before the meeting starts.
Find the right file in seconds Find property notes, authority documents, rental history, inspection records and templates fast.
Start every morning with an agency briefing See hot buyers, vendor updates, open homes, rental tasks and overdue follow-up already ranked.
Onboard new agents faster New starters get answers about scripts, process, compliance and systems without interrupting seniors.
Your systems connected

Connected to your agency stack.

Microsoft, Google, CRMs, portals, folders and your internal systems. No migration first.

Connected out of the box:
SharePoint
Microsoft Teams
Outlook Mail
Outlook Calendar
OneDrive
Dynamics 365
Jira
Confluence
Bitbucket
Tempo
Power BI
Aha!
Property portals
Property files
ADP
IntelliHR
Scout Talent
Azure AI Search
Azure Data Lake
WordPress
Kentico
Custom MCP for anything else
User-scoped access If they cannot open it, the assistant cannot either.
Layered vector stores The right context for the right user.
Indexed in days SharePoint, vector stores and live retrieval.
The platform

Three ways agencies use it.

Chat, daily briefing and role assistants.

1
Chat. Specialist assistants per role Ask the listing, buyer, rental, admin or principal assistant.
2
Dashboard. Your agency briefing Listings, buyers, inspections, rentals and overdue tasks in one place.
3
Role assistants. Your agency playbooks Use your scripts, templates, compliance rules and local process consistently.
Inside the platform

Inside the product.

Screens from a live deployment.

Security & governance

Built for procurement.

Sign-on, RBAC and audit logs. Your data stays in your tenant.

Microsoft Entra ID sign-on Same MFA and access rules as the rest of your stack.
Role-based access control Assistants and data scoped by role.
Audit-logged by default Every action is logged to the user.
Your data stays your data Your data stays in your Azure tenant.
Regional data residency Choose the region your compliance team needs.
Embed it in your own apps Embed assistants in your apps and portals.
Pricing
Pricing
Enterprise
only
Priced to your assistants, integrations and users.
What's included Assistants, integrations, audit logging and tuning included.
How we scope it Most teams start with one workflow, then expand.
Lets talk

Speak with us today.

Tell us how your agency runs today. We'll show you where AI can help with real estate work.

hello@hivebots.com.au